Not a whole lot to share this week with regards to my use of the 2-Hour Solution. We are out in Bend, OR for Strategic Planning so I cleared my calendar. That being said, I started doing something that didnt seem like a big deal at the time but in retrospect really helped boost our productivity in these meetings.
I changed the outgoing message on my office phone to reflect my travel plans (go ahead and check it out) and to let people know that the best way to get a hold of me was via my cell. Great, now all calls should be coming to my cell. But I know I will be in meetings most of the mornings, and then again in the afternoons. And these mornings and afternoons are two hours behind my clients in the Midwest. Plus, these arent exactly the type of meetings that I can jump out of in order to take a call. I need to focus on these meetings, but I also dont want to miss a client call! (Can you feel my stress level rising?)
So heres what I did, and its not rocket science. Thanks to the genius that is my iPhone, I can change my outgoing message REALLY quickly. I simply decided when I would make myself available on a daily basis and shared that with anyone who called. Heres an example:
Hi, youve reached Robb, today is Tuesday and I am in Bend, OR attending meetings in the mornings and afternoons. Ill be available to return calls from Noon until two oclock Pacific time so go ahead and leave me a message and Ill get back to you as soon as I can. Make it a great day!
This week Ill simply update my outgoing message every morning so I can focus my energy in the mornings and afternoons. Im not stressing about who is calling or leaving messages because they know my plans and when they can expect to hear back from me.
Try this out. I realize its just a little thing, but sometimes thats all it takes.
What are the little things you do to every day to be totally clear with your schedule and your time? Drop a comment below.